Job Title – Asst 1, Administrative

Location : Covington ,GA

Duration – 9+ Months Contract]
Total Hours/week - 40.00
Shift Work days/hours : 3 day in office/2 Day at home, 2 week Training in office 5 days a week

Job Description

• Track all US Domestic Brachytherapy shipped from BBI (Warhouse)
• Add lot number to all PD orders BBI receives from TGX.
• Iron Mountain Archives – Handles Iron Mountain for Covington Division (order boxes, pickups, Archive Brachy files for Iron Mtn)
• Month End reports and Billing of monthly Equipment lease fees.
• Ship confirm TGX SD orders in JDE – Send OD# and charge # to AP
• Assist Brachy rep with Pricing, Quotes and order history reports as needed.
• Process & submit invoices for payment (Fed Ex, MTE, MERA etc.)
• Send out weekly invoices to special customers on list
• Invoices to customers and departments as requested.
• Daily Case Count report – recording number of orders Brachytherapy has received / processed daily
• Credit / Collections monthly list - Seek resolution to any unpaid / outstanding invoices
• Credit / Re-bill invoices as needed (Case Canc, incorrect Pricing, PO, address, etc.)
• SP Credit/ Re-bills (Intercompany, Europe Japan, S Africa orders)
  Tax Credits
• CR / CN process & Approval
• Enter PO number for orders when received
• Add BPO to address book when received
• Process PO requisitions in JDE Approval Express (Equip, needles, BPO for year).
• Price override as needed
• Filing- Assist quality team with filing as needed.
• Create new files for new accounts
• Send out Return Docs / Fed Ex labels to customers as needed.
• AR Checks and Other Dept Mail
  Other Admin duties:
• Order Office Supplies for Dept
• Maintain Copier / Fax machines / File cabinet repairs etc.
• Monthly Dept Calendars / Phone & JDE list
• Assist with other projects and special functions as needed within the department Book Conference rooms / Order Lunches as needed and set up