Position                            : Administrative Assistant

Location                           : Sandy, UT

Duration                          : 6 Months

Total Hours/week            : 40.00

Client                                : Medical Devices Company

Job Category                   : Administrative/Clerical

Level of Experience        : Entry - Level

Employment Type           : Contract on W2 (Need US Citizens or GC Holders or GC EAD or OPT or EAD or CPT)

Hours 5PM - 10PM, Sunday - Thursday (part time)

Job Description:

• Shift scheduler is responsible for staffing medical device manufacturing operation.
• Staffing activities include scheduling regular time, over time sign ups, time-off and shift exchanges between shifts.

Job Responsibilities:

• Manage time-off requests and scheduling
• Works with the Operations Leaders to understand daily staffing needs and receive approval for staffing plans
• Builds staffing plans to run all production lines every shift and support preventive maintenance activities
• Responsible for posting overtime sign-ups for opposing shifts
• Ensures each spot is filled by a qualified associate
• Sends automated requests to pull in overtime volunteers for scheduled overtime and for urgent overtime needs
• Manages shift-swapping between associates in each pay-period
• Learn new software to help improve efficiency of scheduling
• Maintains an open line of communication to ensure staffing problems/changes are communicated and resolved in a timely manner
• Maintains records and documents, as required
• Ensures employee scheduling is aligned with the training matrix.
• Complies with all local, state, federal, and client safety regulations, policies, and procedures including RCRA Hazardous Waste regulations.
• Complies with all local client quality policies, procedures, and practices through consistent application of sound quality assurance principles.
• Other duties as assigned.

Education and Experience:

• High School Diploma/GED or 1-year consecutive work experience.
• Experience supporting the scheduling for a production operation preferred.

Knowledge and Skills:

• Experience working with ADP is a plus, but not required.
• Workday experience is a plus, but not required.
• Proficient in Microsoft Office Applications (Word, Excel and Teams).

Physical Demands:

• The incumbent may be frequently required to stand and/or occasionally sit for extended periods of time. Bending, stooping and reaching may occasionally be required.

Work Environment:

• Part-time Sunday -Thursday Shift. Work hours 5PM – 10PM.