Title/Role: FL-DEP-Office of General Counsel-Executive Assistant
Worksite Address: 3900 Commonwealth Blvd., Tallahassee, Florida 32399-3000
CAI Contract Manager (CAI Use Only): Sherry Mellow
Engagement Type: Contract

Job Summary

The FL-DEP Office of General Counsel is seeking a paralegal/legal secretary with 3 - 5 years of experience, familiar with the Florida court systems, to support 3 - 4 attorneys. Pay rate to be determined based on candidate experience and interview. Dress code: appropriate, semi-professional attire. Work environment: office.

Roles & Responsibilities

• Act as legal secretary for assigned attorneys
• Format, finalize, type, and file documents
• Prepare letters and legal documents from drafts
• File pleadings and motions with appropriate tribunals
• Serve or arrange service of legal documents; maintain attorney case files
• Prepare subpoenas and discovery requests
• Schedule hearings, trials, and depositions; arrange facilities as directed
• Retain and schedule court reporters and obtain transcripts
• Manage attorney calendars
• Handle general secretarial duties (phone calls, travel arrangements)
• Close case files and support office management as needed

Experience

• Paralegal/legal secretary experience – 3–5 years
• Microsoft Office (Word, Outlook, Excel, PowerPoint) – 3 years
• Preparing legal documents and subpoenas – 3 years
• Preparing discovery requests and scheduling hearings/trials/depositions – 3 years
• Formatting, finalizing, typing, and filing documents – 3 years
• Preparing letters and legal documents from drafts – 3 years
• Filing pleadings and motions with tribunals – 3 years
• Managing executive/attorney calendars – 2 years
• Managing travel arrangements – 1 year

Key Skills

• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Knowledge of Florida court systems
• Legal document drafting and filing
• Court/tribunal filing procedures
• Calendar and scheduling management
• General secretarial and office support skills

Eligibility & Qualifications

• Ability to speak and understand English
• High school diploma required
• Associate's or Bachelor's degree preferred
• Experience working within the Florida Courts system – preferred