Administrative Assistant(Part Time)
Summary
Title: | Administrative Assistant(Part Time) |
---|---|
ID: | 30812 |
Department: | Administrative |
Description
Job Description:
Position : Administrative Assistant(Part Time)
Location : San Diego, CA
Duration : 12 Months
Total Hours/week :20.00( Hours per Day : 4)
Description:
- Part time admin assistant who can support the finance group
- Flexible hours, but preference for mornings.
- Top skills for this position: Sense of urgency/proactive attitude and detail orientated.
- Necessary Skills:
- Demonstrated ability to make independent decisions, detailed oriented, and effective oral and written communication, and interpersonal skills.
- Effective analytical and problem solving skills.
- Administrative tasks include; scheduling meetings and travel, calendar management (booking meetings, conference rooms, etc.), preparing PowerPoint presentations and reports, database maintenance, maintaining filing system and office supply inventory.
- Proficient in Word and Excel. Proficient in SAP for purchase order creation.
- Provides support on correspondence and presentations. Manage and coordinate all arrangements for meetings held both internally and externally.
- Complete projects and presentations using (PowerPoint, Word and Excel). Additional project work as required.
- Manage travel arrangements; both domestically and internationally, including air, hotel, ground transportation, and expense report submissions.
- Organizing and maintaining department and other files.
- Effective analytical and problem solving skills.
- Responsible for key dates and internal event planning as necessary.
- Governing the organizational space for the department to ensure highly efficient working environment that remains clean and ordered.
Job Duties:
- Centralized office supplies ordering/mgmt.
- Travel arrangements
- Resolving meeting conflicts
- Expense reports
- Org charts management
- Opening tickets with IT for onboarding
- Welcoming new hires – campus walk; new hire packet; orientation; systems access; introductions to key personnel, etc
- Maintain a Dept-wide ICE tracker
- Coordinating resumes/interviews/calendars for open roles
- Coordinating events – recognition events, team-building, catered lunches, Town Halls, etc.
Qualifications:
- High School Diploma or some college or secretarial education required.
- The successful candidate will have supported executive level positions in the past and have at least 2 years of experience supporting senior business leaders.
- Individual must be highly motivated and organized and willing to accept additional responsibility as required by the position.
- Organized, self-starter who can work independently.
- Excellent follow through skills.
- Team player with excellent communications skills (written and verbal, proofreading skills).
- Excellent computer skills. Experienced in compiling presentations. Spreadsheet and/or financial analysis skills preferred.
- Experience with Word processing, PowerPoint and Microsoft Outlook and Microsoft Office skills are essential.
- Experience with SAP and Concur highly preferred
- Managing multiple priorities and demonstrating independent thinking