Job Openings >> Administrative Assistant(Part Time)
Administrative Assistant(Part Time)
Summary
Title:Administrative Assistant(Part Time)
ID:30812
Department:Administrative
Description

Job Description:

Position : Administrative Assistant(Part Time)

Location : San Diego, CA

Duration : 12 Months

Total Hours/week :20.00( Hours per Day : 4)

 

Description:

  • Part time admin assistant who can support the finance group
  • Flexible hours, but preference for mornings.

 

  • Top skills for this position: Sense of urgency/proactive attitude and detail orientated.
  • Necessary Skills:
  • Demonstrated ability to make independent decisions, detailed oriented, and effective oral and written communication, and interpersonal skills.
  • Effective analytical and problem solving skills.
  • Administrative tasks include; scheduling meetings and travel, calendar management (booking meetings, conference rooms, etc.), preparing PowerPoint presentations and reports, database maintenance, maintaining filing system and office supply inventory.
  • Proficient in Word and Excel. Proficient in SAP for purchase order creation.
  • Provides support on correspondence and presentations. Manage and coordinate all arrangements for meetings held both internally and externally.
  • Complete projects and presentations using (PowerPoint, Word and Excel). Additional project work as required.
  • Manage travel arrangements; both domestically and internationally, including air, hotel, ground transportation, and expense report submissions.
  • Organizing and maintaining department and other files.
  • Effective analytical and problem solving skills.
  • Responsible for key dates and internal event planning as necessary.
  • Governing the organizational space for the department to ensure highly efficient working environment that remains clean and ordered.

 

Job Duties:

  • Centralized office supplies ordering/mgmt.
  • Travel arrangements
  • Resolving meeting conflicts
  • Expense reports
  • Org charts management
  • Opening tickets with IT for onboarding
  • Welcoming new hires – campus walk; new hire packet; orientation; systems access; introductions to key personnel, etc
  • Maintain a Dept-wide ICE tracker
  • Coordinating resumes/interviews/calendars for open roles
  • Coordinating events – recognition events, team-building, catered lunches, Town Halls, etc.

 

Qualifications:

  • High School Diploma or some college or secretarial education required.
  • The successful candidate will have supported executive level positions in the past and have at least 2 years of experience supporting senior business leaders.
  • Individual must be highly motivated and organized and willing to accept additional responsibility as required by the position.
  • Organized, self-starter who can work independently.
  • Excellent follow through skills.
  • Team player with excellent communications skills (written and verbal, proofreading skills).
  • Excellent computer skills. Experienced in compiling presentations. Spreadsheet and/or financial analysis skills preferred.
  • Experience with Word processing, PowerPoint and Microsoft Outlook and Microsoft Office skills are essential.
  • Experience with SAP and Concur highly preferred
  • Managing multiple priorities and demonstrating independent thinking
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